Gastronomic Offer — Conditions and Extras

Supplementary document: These conditions governing extras and gastronomic supplements are complementary to the General Terms of Service, which govern the booking, confirmation, cancellation and payment conditions applicable to all events. In the event of any discrepancy between this document and the signed contract or proposal, the individual contract shall always prevail.

1. Ceremony and welcome at the same venue

If the ceremony takes place at the same venue as the event, a mandatory welcome service will apply under the following conditions:

• Duration: 1 hour (30 minutes of reception + 30 minutes of ceremony).
• Includes a draped table or a canopied bar counter at your choice, bistro tables with white linen, glassware and service staff.
• Decoration is not included. This must be arranged separately with the event florist or decoration supplier if required.
• Requires early arrival of the kitchen and floor team to ensure full operational readiness from the moment the first guests arrive.

2. Drinks reception: cocktail service and themed stations

Cocktail service at the drinks reception

• This service does not replace the beverages included in the base menu.
• Charged for 100% of confirmed attendees.
• More than two cocktails: an additional bar unit is required (€400.00 per unit).
• Set-up in direct sunlight: parasols are mandatory for bar units (€175.00 per unit).
• The beer brand cannot be changed due to exclusive supplier agreements.
• Bespoke quotes are available for any specific beverages or cocktail service requested.

Live cooking stations and gastronomic showcookings

• Charged for 100% of confirmed attendees.
• For events with fewer than 100 guests, a minimum charge equivalent to 90 persons will apply.
• Stations are not interchangeable. Any change entails an adjustment to both the menu and the proposal.
• For set-ups without shade, a parasol will be required for the live cooking station (€175.00 per unit).
• Service is provided both from the station itself and with the support of canapé waiters circulating among guests.

3. During the banquet: courses, special menus and desserts

Starters and main courses

• Variations are available for vegetarian, vegan or other specific dietary needs.
• Choice of two starters: additional cost of €15.00 per person (all guests).
• Choice of two main courses: additional cost of €20.00 per person (all guests).

Desserts

• Dessert buffet (4 varieties, no ice cream) served in the party area with a draped table: €18.00 per person.
• The dessert buffet always replaces the dessert served at the table.
• Two-dessert option (50/50 format): additional cost of €9.00 per person.

Special and staff menus

• When more than 10% of attendees require special dietary or cultural requirements with a dedicated menu: additional cost of €25.00 per person.
• Dietary choices and restrictions must be confirmed at least 20 days in advance.
• Children’s menu available (under 12 years): €75.00 per child.
• Staff menu: charged at 50% of the contracted menu price.
• Staff menus may not be counted as guest menus towards any established minimum headcount.

4. Beverages and Bar Conditions

5. Special services: wedding cake and champagne/cava tower

• The wedding cake is not included. It may only be ordered from suppliers authorised by AMIDA.
• Cakes from external suppliers not authorised by AMIDA are not accepted, for food safety and traceability reasons.
• Cake cutting service: includes a table, plates, forks, cutting knife and white linen. Additional cost of €3.00 per person.
• Champagne or cava tower: includes a table, glassware, white linen and the required bottles, at additional cost as per proposal.

6. Party: open bar, cocktail service and late-night snack

Open bar

• Extra open bar hours for weddings under 100 guests will be charged at 100%; for weddings with more than 100 guests, at 75%.
• For extra open bar hours at daytime weddings, the first extra hour will be charged at 100% of guests; subsequent contracted hours at 75%.
• Cocktails included in the open bar are a complimentary feature and may not be substituted for others.
• The client may not supply any beverages. All references served during the event must be contracted and provided exclusively by the catering team. The client may only bring alcoholic beverages if the catering team is unable to supply the requested brands (tequila, whisky, gin, etc.). Brands included in the open bar are fixed; if different brands are requested, they will be charged according to the number of bottles consumed.
• Coffee service may be moved to the open bar rather than served at the table, upon request.

Cocktail service

• Cocktails do not replace the beverages included in the menu; they are prepared and charged for 100% of guests.
• This service is an optional supplement to the party open bar only, not to the dinner.
• Should cocktails be requested at the table during dinner, the same party tariff will apply.
• For more than 2 cocktails, an additional bar unit is required (€400.00 per unit).
• Extra cocktail hours are charged at 40% of the initial price.
• If the bar is set up in direct sunlight, parasols must be added (€175.00 per unit).
• The beer brand cannot be changed due to an exclusivity agreement.
• Bespoke quotes are available for any specific beverages or cocktail service requested.

Late-Night Snack

• The included midnight snack will be prepared for 50% of guests.
• If an optional late-night snack is chosen, it will be charged for 75% of guests and the included snack will not be served.
• For weddings under 100 guests, the charge applies to 100% of guests.

7. Conditions based on number of attendees

Certain supplements and restrictions apply based on the total size of the event:

• Under 99 guests: 10% supplement on the base menu price.
• Under 79 guests: 20% supplement.
• Under 59 guests: special conditions or adaptation to “Petit” menus.

“Petit” Menus

• Under 49 guests: 10% supplement on the “Petit” menu price.
• Under 40 guests: 20% supplement on the “Petit” menu price.
• Minimum required: 25 persons.
• For smaller groups: bespoke conditions available upon request.

8. Equipment and tableware

• The supplement for installing an additional bar unit is €400.00.
• If the total number of tables exceeds the established average, a charge for extra tables will apply as follows:
  Draped table: €60.00/unit
• Rustic wooden table: €100.00/unit
• Joined wooden table: €125.00/unit
• Logistics and transport costs may vary.

Note on Event-Specific Conditions

These general conditions apply to all services provided by AMIDA EVENTS S.L., irrespective of the event type. However, certain events may require specific additional conditions depending on their format, scale or characteristics (weddings, corporate events, institutional lunches, private dinners, cocktail receptions, etc.). Such particular conditions will always be included in the individual proposal or contract signed by the client. In the event of any discrepancy between this document and the signed proposal or contract, the proposal and/or contract shall always prevail as the principal binding document.

Final Note: All prices stated in this document are exclusive of VAT and correspond to the current year of contracting. Extra supplements are reviewed annually; please consult your event coordinator to confirm the prices applicable to the year of your event.

Last updated: June 13, 2026